How To Onboard Smarter So That You Can Retain Top Talent

Emily Kocoloski   September 12, 2017  


You’ve got the signed official offer letter and a confirmed start date—your hard recruiting work has paid off. Like the experienced Talent Specialist that you are, you decide to get the onboarding process started.

If you are like most top employers, you know that onboarding begins before the candidate’s first day of work

You don’t send the new employee a bulky packet or an email overflowing with attachments to sign and date – instead, you turn to a back-office function that allows the user to take on the paperwork virtually. Maybe your organization hasn’t caught on to the virtual onboarding trend quite yet. In which case you may be asking “Why are we so obsessed with virtualization in the talent world?”

It’s simple – we virtualize so that we can measure.

We measure factors in the recruitment and employee training stages to catch potential hindrances and make them better. In case you still aren’t sold on this effective onboarding strategy, here are a couple of key reasons why you should virtually measure your process:

1)    You make it easy by tracking the time -  By automating and analyzing your onboarding paperwork, your HR department can monitor the amount of time it takes the average new hire to fill out each section.

This time frame can be used to tell new employees up front how long each module usually takes to fill out, and how much time they will need to set aside to complete it – which will give your new employee a great first impression of how efficiently work gets done in their new organization.

This also means that your HR department can draw conclusions from the data about why certain sections take more time than they should. Better yet – your company can start figuring out how to clarify the instructions and make the paperwork process less tedious for your new employees.

2)    Your training is up to speed –  Just as you can automate and track your new hire’s paperwork progression, you can track and analyze their online training courses using the same method.

Using automated modules allows the new hire to complete engaging training sessions at their convenience throughout their day – a big draw for awesome candidates. This analysis can help you tailor your training modules, and find the perfect segment time flow.

By simplifying everything before the start date, you give your team member time to get settled in their new environment instead of burying them in onboarding packets. Nothing says “Welcome” like a pile of HR forms on your new hire’s desk on day 1, right?

Bringing virtual convenience and analysis to your onboarding program allows more time for “transformational” tasks – AKA mentorships, expectation setting, and goal mapping.

Bonus: After these tasks have been completed and all goals/expectations have been set, automated onboarding systems can track and analyze the employee’s progress. Your talent will have the feedback and numbers they need to plan for future success on their career path – leaving them more engaged and excited about their role.

The onboarding stage has earned a bad reputation in the talent world. Let automated functions and data analysis change that for your company so that you can attract and retain the best talent.